1.Purpose: The purpose of this policy is to establish
a set of procedures for providing the
Township
Manager Certificates of Insurance when participating in recreation programs.
2. Authority: Westtown Township Board of Supervisors.
3. Application: This policy applies to all
groups and organizations participating in Township recreation programs and
utilizing Township recreation facilities.
4. Responsibility: The Township Manager will have the
responsibility for overseeing
and implementing this policy.
5. Policy. All groups and organizations participating in recreation programs
scheduled by Westtown Township will provide to the Township Manager
Certificates of Insurance including the following:
a. Comprehensive General Liability coverage
form.
b. Minimum limits of $100,000 for Personal
Injury and Property Damage.
c. Full Legal Liability coverage will be
required if using indoor facilities with a
minimum limit of $50,000.
d. include Westtown Township as additional
insured.
e. 10 day notice of cancellation.
f. Note of non-standard exclusions.
All required insurance certifications shall be submitted to the Township Manager before any group or organization may be included in any program scheduling.
1. Purpose: The purpose of this policy is to establish
a set of procedures for scheduling the equitable use of Township Park and
Recreation Facilities.
2. Authority: Westtown Township Board of Supervisors.
5. Policy. All groups and organizations desiring to
utilize Township park and recreation facilities shall abide by the following:
a. By
1 December of each Township fiscal year, all groups and organizations shall submit
a requested facility and/or field use request form to the Township for its
review for the subsequent fiscal year.
The form shall indicate the days, dates, times, numbers, participation
levels of all functions, practices, intramural events, and/or official
games. The form shall also include
information regarding estimated vehicle trips and any potential adverse impacts
on the facilities and/or fields. Based
upon the Township’s evaluation of the impact upon Township facilities, the
group or organization may be required to mitigate the effect(s) of the event,
e.g. providing for traffic control, at the group’s or organization’s sole cost.
b. Fields
shall be unavailable to any group for any purpose from 1 December to 15 April,
subject to weather conditions and the discretion of the Township Manager.
c. The
Township will created a master annual facilities and field schedule based on
the timely submitted requested facility and/or field use request forms. Groups and organizations submitting
complete and timely forms shall receive scheduling priority. The Township reserves the right to reject
any and all applications from those groups, organizations, and individuals who
have violated any of the facility and field use regulations or fail to submit
the required certificate of insurance.
d. Official
Township functions take precedence over all other activities and requests. The Township reserves the right to pre-empt
a scheduled event or activity, with twenty-four (24) hour notice to the
affected group or organization.
e. Once
the properly submitted applications have been scheduled, available dates will
made open to the general public.
f.
No group or organization, except those with
which Westtown has entered into lease agreements, shall be permitted to reserve
a field or facility for more than seven (7) consecutive days.
g. All
groups or organizations shall be required to volunteer their services to
maintain or improve the Township’s park system. Projects shall be mutually agreed upon, and the amount of
manhours donated will be based upon the level of facility and/or field use.